HomeArticlesBusiness CompliancesFormat of letterhead as per Companies Act 2013

Format of letterhead as per Companies Act 2013

Nowadays “Compliance” word is buzzing across every sector. Compliances may be mandatory or optional but non-observance of which may be too much punitive either monetary or non-monetary. Here we are talking about non-compliance with the Company law. 

Recently registrar of companies issued hefty penalty order against non compliance with easy compliances. Like in one of the case just because of CIN was missing on the letter head of the company penalty of Rs. 22,500/- was levied. Hence, summarizing herewith requirements of the law and draft format of the letterhead for easy reference. Obviously you can change design but don’t play with the contents. Easy and small things can save your company and directors from penalty.

Download the letterhead sample for a private limited company. Letterhead

Rules w.r.t. stationery of a company like letterheads, billheads etc.

SECTION 12 (3)

Every company shall—

(a) paint or affix its name, and the address of its registered office, and keep the same painted or affixed, on the outside of every office or place in which its business is carried on, in a conspicuous position, in legible letters, and if the characters employed therefor are not those of the language or of one of the languages in general use in that locality, also in the characters of that language or of one of those languages;

(b) have its name engraved in legible characters on its seal, if any;

(c) get its name, address of its registered office and the Corporate Identity Number along with telephone number, fax number, if any, e-mail and website addresses, if any, printed in all its business letters, billheads, letter papers and in all its notices and other official publications; and

(d) have its name printed on hundies, promissory notes, bills of exchange and such other documents as may be prescribed:

In case of a ONE PERSON COMPANY i.e. OPC the words “One Person Company’’ shall be mentioned in brackets below the name of such company, wherever its name is printed, affixed or engraved.

MCA vide notification dated 18th August 2022, also inserted rule 25B for verification of registered office of the company. 


Don’t forget to comply with Rule 26:  Publication of name by company. –

(1) Every company which has a website for conducting online business or otherwise, shall disclose/publish its name, address of its registered office, the Corporate Identity Number, Telephone number, fax number if any, email and the name of the person who may be contacted in case of any queries or grievances on the landing/home page of the said website.

(2) The Central Government may as and when required, notify the other documents on which the name of the company shall be printed. 

If you have a website here is the standard disclosure as per rule 26 of Companies (Incorporation) Third Amendment Rules, 2016 Dated 27th July, 2016.

Registered Office:


Office No XX, X Floor, XXX,

Gaaxaxa Nagxr, Pxxx- 40x XXX MH IN

Working Hours:

(Monday to Friday)

– 9:00AM to 6:00PM

Fax: +91-xx-xxxxxxx55 (If any)

Corporate Identity Number:


For any queries or grievances, contact Mr. ABC at [email protected]

Non-Compliance cost:

If any default is made in complying with the requirements of this section, the company and every officer who is in default shall be liable to a penalty of one thousand rupees for every day during which the default continues but not exceeding one lakh rupees.

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