Business Services – Topfilings

Business services

Unlock the full potential of your business

Our independent company will help you improve the efficiency of your business by handling complete backend workings of your business.

Bookkeeping /Accounting

Our Services

We manage backend of business

We take care of all your compliances whether bookkeeping or Annual Reporting.

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We Deliver quality with best support and care.

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Clients around the world

Digital signatures ( Paperless Class II) are used to implement electronic signatures, which includes any electronic data that carries the intent of a signature required for authenticating and electronically filed form. Valid for a period of 2 years.

Documents Required

A copy of identity proof
A copy of residence proof
A valid mobile number and email id.

Steps

Collection and reviewing of all the necessary documents.
Applying for digital signature certificate.
Client’s mobile number and video verification

Introduction

EPF Registration for Employers Employees Provident Fund [EPF] is a scheme under the Employees’ Provident Funds and Miscellaneous Provisions Act, 1952. It is regulated under the purview of Employees’ Provident Fund Organisation (EPFO. Basically, EPF is normally like a benefit to an employee during the retirement provided by the organization.

Documents

The list of documents required for PF registration would vary as per the type of entity who wishes to register themselves which are as follows

Registration of Employers:

Proprietary Firms:
1 Applicants Name
2. PAN Card
3. ID Proof: Driving License/ Voter I Card/ Passport
4. Address Proof of the Premises
5. Residential Address Proof
6. Telephone Number

Partnership Firms:
1. Certificate of Registration
2. Partnership Deed
3. ID Proof of the Partners: Driving License/ Voter I Card/ Passport
4. List of all the Partners along with their address Ids

Companies / LLPs:
1. Certificate of Incorporation
2. List of Directors along with their ID Proofs and Address
3. DSCs of Directors
4. Memorandum and Articles of Association

Registration of Employees:
1. Name
2. Fathers’ Name
3. Date of Joining
4. Address, Phone Number and ID Proof
5. Nominee Details
6. Salary details
7. Designation
8. Bank Details

Applicability

Which is a factory engaged in any industry having 20 or more persons, and
To any other establishment employing 20 or more persons or class of such establishments which the Central Government may, by notification specify in this behalf.

Central Government may apply any establishment employing less than 20 employees after giving not less than two months’ notice for compulsory registration The PF contribution of 12% should be divided equally between the employer and employee. The employer’s contribution is 12% of basic wages plus dearness allowance plus retaining allowance. If the establishment has employed less than 20 employees, PF deduction rate will be 10%.

Introduction

Employee State Insurance is being managed by Employee State Insurance Corporation (ESIC), an autonomous body under the Ministry of Labour and Employment, Government of India. Employee’s State Insurance (ESI) is a self-financing social security and health insurance scheme for Indian workers.

Under this scheme workers registered under the Act are provided with a huge variety of medical, monetary and other benefits from the employer. Any Company having more than 10 employees (20 in some states) who have a maximum salary of Rs. 21,000/- has to mandatorily register itself with the ESIC.

Under this scheme, the employer needs to contribute an amount of 4.00% of the total monthly salary payable to the employee whereas the employee needs to contribute 1.00% of his monthly salary every month of the year. The only exemption to the employee in paying his contribution is whose salary is less than Rs. 100/- per day.

Documents Required

A registration certificate obtained either under the:

Factories Act
Shops and Establishment Act

2. Certificate of Registration in case of Company, and Partnership deed in case of a Partnership
3. Memorandum of Association and Articles of Association of the Company
4. A list of all the employees working in the Establishment
5. PAN Card of the Business Entity as well as all the Employees working under the entity
6. The compensation details of all the employees
7. A cancelled cheque of the Bank Account of the Company
8. List of Directors of the Company
9. List of the Shareholders of the Company
10. Register containing the attendance of the employees

Description

SHOP AND ESTABLISHMENT ACT IN INDIA

The objective of Shops and Establishment Act in India is to secure uniform benefits for employees working in different establishments. The Shop and Establishment Act is regulated by the Department of Labor and regulates premises wherein any trade, business or profession is carried out. Every Indian state has enacted certain rules and regulations with regard to conditions of work.

Apart from regulating the working of commercial establishments, it also covers societies, trusts, printing establishments, educational institutions and premises housing banking, insurance, stock or share brokerage activities.

This act regulates areas such as working hours, rest interval for employees, opening and closing hours, closed days, national and religious holidays, overtime work, rules for employment of children, annual leave, maternity leave, sickness and casual leave, etc.,

SHOP AND ESTABLISHMENT ACT LICENSE

Any shop or commercial establishment that commences operation must apply to the Chief Inspector for a Shop and Establishment Act License within the prescribed time. The application for a license in the prescribed form must contain the name of the employer, address of the establishment, name of the establishment, category of the establishment, number of employees and other relevant details as requested.

On submission of the application and review by the Chief Inspector, the shop or commercial establishment will be registered and a registration certificate will be issued to the occupier. The registration certificate must be prominently displayed at the shop or commercial establishment and renewed periodically, as per the act.

In case the shop or establishment would like to close down the business, the occupier should notify the Chief Inspector in writing within fifteen days of the closing. The Chief Inspector after reviewing the request for closure can remove the shop or commercial establishment from the register and cancel the registration certificate.

Introduction

All businesses involved in handling of food or food products must obtain FSSAI registration or FSSAI license to ensure the customers that the food prepared is safe and hygiene to consume.

Documents Required

Photo of Food Business Operator.
Document for Identity Proof like Ration Card, Voter ID Card, PAN Card, Driving License, Passport, Aadhar Card, Senior Citizen Card, Department Issued ID.
Supporting Documents (if any):- NOC by Municipality / Panchayat, Health NOC.
Any other document, if required, will be asked

Steps Involved

Collection and reviewing of all the documents
Filing of necessary forms and documents with Food Safety and Standards Authority of India.

Introduction

All businesses involved in handling of food or food products must obtain FSSAI registration or FSSAI license to ensure the customers that the food prepared is safe and hygiene to consume.

Documents

Form-B duly completed and signed by the proprietor or owner.
Blueprint or layout of the area location.
Contact details of the Directors.
List and details of the types of equipment and machinery.
Proprietor’s photo ID and address proof issued by the Government of India. In
case of company, the Directors photo ID and address proof.
Analysis of water report from a recognized/public health laboratory.
Proof of possession of premises.
Pesticide residues report of water in case of units manufacturing mineral or
carbonated water from recognized/public health.
NOC and copy of the license from the manufacturer.
Food Safety Management System plan or certificate.
Source of milk, if applicable.
Source of meat and meat processing units, if applicable.
NOC from the municipality and local body, if applicable.
MCA Incorporation Certificate, if applicable.
Supporting proof of turnover, if applicable.
NOC/PA issued by FSSAI
IE Code issued by DGFT for importers.
Certificate provided by Ministry of Tourism, if applicable.
Supporting proof of turnover for vehicles, if applicable.
FSSAI Declaration Form.

Steps Involved

Collection and reviewing of all the documents
Filing of necessary forms and documents with Food Safety and Standards Authority of India.

Introduction

Before going global, several procedures and laws are required to be followed and different registration and license is needed. IEC (Import Export Code) license is one of such prerequisite when you’re thinking of importing or exporting from India.

Documents Required

Collection and reviewing of documents
Preparation of necessary forms.
Filing of application with Directorate General of Foreign Trade.

Steps Involved

Collection and reviewing of all the documents
Filing of necessary forms and documents with Food Safety and Standards Authority of India.

Introduction

ISO certification certifies that a management system, manufacturing process, service, or documentation procedure has all the requirements for standardization and quality assurance.

An ISO management standard is a way of running your operations so they are consistent and effective. It is viewed as business best practice.

Documents Required

Increased efficiency
Reduced costs
Improved customer satisfaction
More engaged employees
Reduced risks

ISO Management Systems can help you to make your business more attractive to potential buyers.

If your long term strategy is to obtain an investor or sell the business, ISO Certification can help.

Introduction

Patent Registration is basically a process to file an application to register your invention under Patent Act. It provides you with the monopoly to use your invention for public.

Documents Required

Proof of right to file application from the inventor.
Provisional specifications, if complete specifications are not available.
Declaration as to inventorship for applications with complete specification
If the Application pertains to a biological material obtained from India, the applicant is required to submit the permission from the National Biodiversity Authority any time before the grant of the patent. However, it is sufficient if the permission from the National Biodiversity Authority is submitted before the grant of the patent.
The Application form should also indicate clearly the source of geographical origin of any biological material used in the specification.

Information for DSC

A copy of identity proof
A copy of residence proof
A valid mobile number and email id.

Steps

Collection and reviewing of all necessary documents.
Filing Patent application in Form-1.
Filing complete specification in Form-2 within 12 months, if provisional specification is filed.
Statement and undertaking under Section 8 in Form- 3, if applicable. Form 3 can be filed along with the application or within 6 months from the date of application.
Filing of declaration as to inventorship in Form 5 for applications with complete specification.

Introduction

A trademark can be defined as the unique identity that makes your product or service stand out from the rest. The unique identity or expression can be a logo, photograph, slogan, word, sound, smell, colour combination or graphics.

Documents Required

Steps Involved

Collection and reviewing of documents.
Filing Form TM-1 with IP India Portal.

Regular Compliances

Introduction

We offer our services in case there is a need for addition/ removal of a Partner in LLP

Documents

LLP Agreement
Self Attested copy of Id and Residence Proof of the new Partner
An evidence of cessation (in case of removal)
Any other document, if required, will be asked

Steps Involved

LLP Agreement
Self Attested copy of Id and Residence Proof of the new Partner
An evidence of cessation (in case of removal)
Any other document, if required, will be asked

FAQs

What is the procedure to add a Partner?
A partner can be added as per the provisions mentioned in LLP Agreement.
What is the procedure to remove a Partner?
A partner can be removed as per the provisions mentioned in LLP Agreement.
What are the documents required to add/remove Partner?
A copy of supplementary LLP agreement and necessary evidence of addition or removal of Partner is required.

Introduction

We offer our services in case there is a need for addition / removal of Directors on the Board of a Company.

Documents Required

Board Resolution
DSC
Consent of Individual to act as a Director( in case of admission)
Resignation Letter (in case of removal)
Self attested copy of Pan & Aadhar
A copy of Bank Statement / Mobile bill / Telephone Bill
Any other document, if required, will be asked

Steps Involved

Pass Board resolution
Collection of all other necessary documents and information.
Filing of necessary forms and documents with Ministry of Corporate Affairs.

FAQs

In how many companies a person can be appointed as a director?
A person can hold office as a director in maximum 20 companies provided the maximum number of public companies in which a person can be appointed as a director shall not exceed 10.
What is the maximum number of director a company can have?
A company can appoint maximum of 15 directors. A company can appoint beyond the number of 15 only by passing a special resolution.
In what circumstances a women director is required to be appointed as a director?
a. When it’s a listed company
b. Public Company having a paid up share capital of Rs. 100 crore or more or turnover is Rs. 300 crore or more.
Does a director need any special qualification?
No, the act does not provide any qualification for director.

Introduction

Our Company helps making a change the Object Clause of the Memorandum of Association of the Company in case management decides to venture in to a business which is not a part of Main objects

Documents Required

Our Company helps making a change the Object Clause of the Memorandum of Association of the Company in case management decides to venture in to a business which is not a part of Main objects

Steps Involved

Pass Board Resolution
Collection and reviewing of other Documents
Filing of necessary forms and documents with Ministry of Corporate Affairs

FAQs

What is allotment of share?
The allotment of shares is the issuing of new shares to the existing shareholders or to third parties.
Why do we issue share?
Companies issue shares to raise money from investors who tend to invest their money.These allow the shareholders a stake in the company’s equity as well as a share in its profits, in the form of dividends, and the aptitude to vote at general meetings of shareholders.
What are the documents required for allotment of share?
A copy of board resolution and detailed list of allottees is required signed by the director of the company is required for the allotment of share.

Introduction

Every Company is required to appoint a Statutory Auditor under the regulations of the Companies Act

Documents Required

A copy of Board Resolution
Consent and Eligibility certificate of the auditor
Intimation letter (duly signed by auditor)

Steps Involved

Pass Board Resolution
Collection and reviewing of other Documents
Filing of necessary forms and documents with Ministry of Corporate Affairs

FAQs

Is it necessary to appoint auditor of the company?
A company needs to appoint an Auditor under the Act within 30 days from its date of incorporation, by conducting a board meeting.
For how many years a company can appoint an auditor?
Every company needs to appoint an auditor at the first annual general meeting who shall hold office till the conclusion of the sixth annual general meeting i.e. one fixed term of 5 consecutive years.
Who is eligible for audit?
Under section 44AB, a compulsory tax audit is required to be completed by a Chartered Accountant if a business has total sales turnover or over Rs.1 crore. In case of a profession, if the profession has total gross receipts of more than Rs.50 lakhs, then tax audit by a Chartered Accountant is mandatory.

Introduction

It is easy to change the name of a Company or LLP once you take approval of the Board and the shareholders.

Documents Required

Board resolution and Shareholders Resolution
Memorandum of association
Articles of association
Any other document as may be required

Steps Involved

Pass Resolutions in Board and General Meetings
Amend MOA and AOA
File necessary forms and documents with Ministry of Corporate Affairs.

FAQs

How will I know the name which I desire is available?
The proposed new name of the company will be checked by our experts from the official website of Ministry of Corporate Affairs and will be communicated to you.
Will I receive a new certificate of incorporation stating the new name of the company?
Yes, the certificate will state both the new as well as the old name of the company, along with the date of change of the name
Whom should the notification of the change in name be furnished?
Apart from the registrar, the same should be notified to the banks, clients and other concerned relevant authorities.
What will be the effect of new name on my business?
The change of name of a company or LLP however has no impact on the legal entity or its existence. Hence, all assets and liabilities of the entity would continue, while only the name of the company would have been changed.

Introduction

Change of address from one State to another can be effected by passing resolutions in Board and General Meetings and subject to approval by Regional Director under MCA.

Documents Required

MOA and AOA of the Company
Resolution of Board as well as Members
Affidavit verifying the list of creditors and Debenture holders
Any other document, if required, will be asked

Steps Involved

Pass Board as well as Members’ Resolution.
Public Notice regarding the Change
Filing of necessary forms and documents with Ministry of Corporate Affairs and with the office of
Regional Director under the MCA.

FAQs

How will I know my address has been changed?
After the approval of registrar, the new address will be displayed on the portal of Ministry of Corporate Affairs.
What are the mandatory approvals required for changing registered office to another state?
Approval of Regional Director (RD) is mandatory for shifting registered office from one state to another.

Introduction

Change of address within the same city can be effected by passing resolutions in Board and General Meetings.

Documents Required

NOC from the owner of the Premise
Latest Utility Bill
House Tax Receipts / Tenancy Contract
Any other document as may be required

Steps Involved

Pass Resolution in a Board Meeting and a Special Resolution in a General Meeting
File necessary forms and documents with Ministry of Corporate Affairs.

FAQs

Is it mandatory to intimate MCA about the change in address of the company?
Yes, a company has to inform the registrar about the change in address.
How will I know my address has been changed?
After the approval of registrar, the new address will be displayed on the portal of Ministry of Corporate Affairs.
What is the time period to file the notice of change in company address with MCA?
The notice should be furnished within 30 days of the change in the registered address of the company.
What documents to be required in case of Premises is not owned by the Company?
In case the property is rented, notorised rent or lease agreement in the name of the Company along with the rent receipts and authorisation letter from the owner allowing the tenant to use the premises as its registered office.In any other case, NOC from the Owner of the Premises and a utility bill as the address proof.

Introduction

Our Company helps making a change in the Object Clause of the Memorandum of Association of the Company in case management decides to venture in to a business which is not a part of Main objects

Documents Required

A copy of Board resolution and General Resolution
MOA and AOA of the company
Any other document, if required, will be asked

Steps Involved

Passing of Board Resolution and General Meeting Resolution
Amendment of MOA and AOA
Filing of necessary forms and documents with Ministry of Corporate Affairs.

FAQs

What is the object clause of the company?
An object clause is a provision which states the purpose and range of activities for which the company is carried on.
Why do business objective change?
A business may change its objective over time as it wishes to expand its business over a period of time.
Can a company have two main objects?
Yes, a company can have 2 objects, however it depends whether the activities are related or not. The company may carry on more than one activity at the consent of the member. All such activities are required to be listed under the object clause of the company.

Introduction

As we all know, there are numerous compliances for a registered company under The Companies Act, 2013. A registered limited company in India (Private or Public) has a lot of complex formalities and incurs additional overheads for managing affairs including mandatory board meeting, maintenance of statutory records, filling of e-forms with MCA etc.

On the other hand, LLP is exclusively governed and controlled by the rules, provisions, and regulations provided in the LLP Act of 2008 and the LLP Rules of 2009. The compliances are much simpler as compared to a company incorporated in India. So, it is sometimes viable to convert a small private limited company into an LLP.

After commencement of Companies Act, 2013 cost of compliance has increased many folds in the case of Companies, while an LLP has to comply with a very few compliances.

Documents Required

Proof of Address of Registered office of LLP.
Subscription sheet signed by the promoters.
Notice of Consent & Appointment of Designated Partners with their personal details along
with subscriber sheet
Statement of shareholders.
Statement of Assets and Liabilities of the company duly certified as true and correct by the
auditor.
List of all the Secured creditors along with their consent to the conversion.
Approval of the governing council (In case of professional private limited companies)
NOC from Income Tax authorities and Copy of acknowledgement of latest income tax return.
Approval from any other body/authority as may be required. (if any)

Process

Call a Board Meeting
Pass resolution for conversion of Private limited to LLP
Name reservation of LLP on MCA Portal
After name approval, file form 2 and 18 for conversion of Private Limited to LLP.
Draft LLP Agreement.
File LLP Agreement in Form-3.

Steps Involved

Pass board resolution
Checking name availability.
Reservation of Name (RUN)
Drafting and signing of necessary documents
Filing of necessary forms and documents with the Ministry of Corporate affairs

Introduction

In order to infuse fresh funds, there may be a need to increase Authorised Capital of the Company. This can be taken care of by our experts.

Documents Required

MOA and AOA of the company.
Copy of Board as well as member’s resolution.
Any other document, if required, will be asked

Steps Involved

Passing the necessary resolutions
Amendment of Memorandum of Association.
Filing of necessary forms and documents with Ministry of Corporate Affairs
along with the Prescribed fee for such increase.

FAQs

What is the minimum authorized capital required for a company?
All new companies must authorise a minimum amount of capital, which:a. For private limited companies and OPCs is Rs. 1 lakh;
b. and for public limited companies is Rs. 5 lakh
Am I required to pay stamp duty? If yes how much?
Yes, amount of stamp duty to be paid depends upon the increased amount of capital. Stamp duties are state specific.
What is the maximum share capital allowed for a Company?
There is no limit for maximum capital.
What is the difference between Authorised Capital and Paid up Capital?
The Authorized Capital of the Company is the maximum limit upto which a Company can issue shares and Paid up Capital is that part of the Authorized Capital for which Shareholders have made the investment into the Company.

Annual Compliances

Introduction

A company registered under Companies Act is required to carry out a number of compliances through a financial year, these compliances are not limited to periodic filing of returns but there are several other compliances which are required to be carried out.

Description

We at TOPFILINGS take care of all the Compliance listed above at pocket friendly price of Rs.8,000/- per annum. This price is exclusive of GST and the Filing Fee with the Government Departments.

Particulars	Description	E-forms to be filed
Appointment of Auditor	In any newly incorporated company first auditor is required to be appointed within 30 days of incorporation in its first board meeting Subsequent auditors will be appointed for tenure of 5 years in Annual general meeting of the company.	Form ADT-1 is filed for a period of 5 years.
Holding Board Meeting	First meeting within 30 days of incorporation Further a minimum of 4 board meeting is required to be during a financial year The gap between two board meetings shall not exceed 120 days.	The details of meeting of board of directors is filed in Annual return in file MGT-7
Holding Annual General Meeting	A meeting of shareholder shall be conducted in every company in each financial year for the approval of annual accounts and appointment of Auditor. The gap between two AGMs shall not exceed 15 months	The financial Statement approved in AGM is filed in the annual return form AOC-4.
Annual Return	A yearly return is filed within 60 days of holding AGM for the period of each financial year.	Form MGT-7
Financial Statement	Filing of Balance Sheet along with Statement of Profit and loss Account and Directors’ report within 6 months from the end of each financial year	Form AOC-4
Interest of Director	Every Director of the Company in First Meeting of the Board of Director in each Financial Year needs to disclose his interest in other entities by filing the form	Form MBP-1 needs to be filed whenever there is change in interest of director.
Director’s KYC	Every individual who is allotted DIN as on 31st March of a financial year must submit his KYC on or before 30th September of the immediately next financial year.	Form DIR-3 KYC
Statutory Registers and Books of Accounts	Statutory registers Minutes Book	Registers relating to Directors, members, charges, transfers etc. are required to be maintained and to be kept at the registered office of the company or at such other place as may be mentioned by the company. Minutes of meetings of board of Directors and members are required to be maintained at the registered office of the company.

Introduction

Every Company registered in India is required to file Annual return and financial statements with the Registrar of Companies under whose jurisdiction the same is registered.

Documents Required

Audited Financial Statements
Details of Auditor.
Details of Board meetings held.
Director’s Report
Disclosures under Micro, Small and Medium Enterprises Development Act, 2006″
Auditors Report
Complete list of Shareholder as on financial year end date.

Steps Involved

Passing of Members’ Resolution.
Filing of necessary forms and documents with Ministry of Corporate Affairs

FAQs

Which forms are to be submitted with the Registrar of Companies with respect to annual compliances?
Company Every company is required to file Form AOC-4 – Financial statements and Form MGT-7 – Annual Return with the Registrar of Companies within the stipulated time period.
LLP Every LLP is required to file Form 8- Statement of Accounts & Solvency and Form 11 – Annual Return with the Registrar of Companies within the stipulated time period.
What are the due dates for annual filing?
For Company:

FORM FREQUENCY DATE
Form AOC-4 Annually within 30 days of conclusion of AGM
Form MGT-7 Annually within 60 days of conclusion of AGM
For LLP:
FORM FREQUENCY DATE
Form 8 Annually 30th October every year
Form 11 Annually 30th May every year
Are the forms filed electronically or manually with the Registrar of Company?
The forms are filed electronically with the Registrar of Companies through the online government portal i.e., www.mca.gov.in
In case of error in the forms filed, can the original return be revised?
No, forms mentioned above cannot be revised.

Introduction

Any person having a DIN under his name is required to submit Annual KYC Details under Form DIR-3 KYC

Documents Required

Self attested copy of Pan card and Aadhar card of the Director
DSC
A unique mobile no. and email id

Steps Involved

Collection of self attested copy of Pan and Aadhar
Filing of necessary forms and documents with Ministry of Corporate Affairs.

FAQs

Who is required to file DIR-3 KYC form?
For Financial year 2018-19 – Any person who has been allotted “Director Identification Number (DIN/DPIN)” on or before 31st March 2018 and the status of such DIN is ‘Approved’, needs to file form DIR-3 KYC to update KYC details in the system on or before 15th September 2018.For Financial year 2019-20 onwards – Every Director who has been allotted DIN on or before the end of the financial year, and whose DIN status is ‘Approved’, would be mandatorily required to file form DIR-3 KYC before 30th April of the immediately next financial year.
What details are required for filing DIR-3 KYC?
A unique mobile number and email id along with a valid proof of identity and address of the applicant is required for filing the form.
What is the penalty for non-filing of DIR-3 KYC?
A fee of Rs.500 (Rupees Five Hundred Only) shall be payable from 21st September to 05th October 2018. From 06th October 2018 onwards a Fee of Rs.5000 (Rupees Five Thousand Only) becomes payable for the non filing of DIR-3 KYC within the due date.
Does the eform DIR-3 KYC needs to be certified by professional?
Yes, to ensure that complete and right information is provided will be that the eForm should be certified by a practicing Chartered Accountant or Company Secretary or Cost and Management Accountant.

Introduction

The MCA introduced the form for validating the addresses of all registered companies under the Companies Act, 2013. The form goes by the name tag ACTIVE (Active Company Tagging Identities and Verification).

All companies incorporated on or before 31st of December, 2017 shall file the particulars of the company and the address validation of the registered office in E-Form INC – 22A on or before the 25th of April, 2019 with the Registrar.

There are certain companies that are exempt from filing this form:

Companies incorporated after 01.01.2018
Companies struck off from the Register
Companies under the process of strike-off
Companies under amalgamation
Companies under liquidation
Companies that are dissolved

Restricted Companies

Any company which has not filed its due financial statements under Section 137 or due annual returns under Section 92 or both with the Registrar shall be restricted from filing the ACTIVE form. However, if the company is under management dispute and the same has been recorded by the Registrar, then it shall be allowed to file E-Form INC – 22A.

The following information must be furnished in the e-form ACTIVE 22A:

Name of the company
Company Identification Number (CIN)
Registered office address with Pincode – The address of the company will be auto-filled on submission of CIN
The location of the registered office on Map defining latitude/longitude – These details can be obtained from maps
Email and Mobile Number for receiving One Time Password Verification – Once the form is filled up and error-free the ‘Send OTP’ button will be activated.

Consequence

Where the company does not file the ACTIVE form by the 25th of April, 2019, it shall be marked as “ACTIVE non-compliant”, and shall be liable for action as per the Companies Act, 2013.

In the event of non-filing of this form the company shall not be eligible to file-

SH – 07 (Changes in Authorised Capital)
PAS – 03 (Changes in Paid-up Capital)
DIR – 12 (Changes in Director except for cessation)
INC – 22 (Change in the Registered Office)
INC – 28 (Amalgamation, de-merger)

Introduction

A LLP agreement is similar to Memorandum of Association and Articles of Association of a company. In the agreement, nature of business activities, rights, duties, and obligations of partners are mentioned.

Documents

Such agreement can be amended any time with consent of its Partners. The only requirement is to file a supplementary agreement along with stamp paper of requisite amount.

stamp duty is a state subject which varies from state to state.

The supplementary agreement is required to be filed to the concerned ROC within a period of 30 days of such change, in the prescribed form along with fees as prescribed.

Introduction

For efficient functioning of an organization and to adhere to the statutory requirement, it is essential to maintain records and registers. The registers are to be maintained as per the Companies Act, 2013.

Documents Required

Register of members
Register of Debenture holders or any other security holders
Foreign Register- member, debenture holders, other security holders or beneficial owners residing outside India.
Register of directors and key managerial personnel
Register of Shares and other securities which have been Bought Back.
Register of Charge.
Register of Share Transfer.
Register of Renewed & Duplicate Share Certificate
Register of Sweat Equity Shares.
Register of Employee Stock Option (ESOP)
Register of Deposits
Register of Loan & Guarantee
Registers of Contract & Arrangements in which Directors are interested.

Introduction

The expression “Minutes” means a record of the proceedings of a Meeting. Minutes should contain a fair and correct summary of the proceedings of the Meeting and should normally convey why, how and what conclusions or decisions were arrived at in relation to each business transacted at the Meeting.

It need not be an exact transcript of the proceedings. Every company is required to keep Minutes of all Meetings.

Information

Minutes of Board Meeting:

Minutes of the Board Meetings, if maintained in loose-leaf form, should be bound periodically depending on the size and volume, coinciding with the financial year(s) of the company. Minutes of other Meetings, if maintained in loose-leaf form, should be bound periodically depending on the size and volume. There should be proper locking device to ensure security and proper control to prevent removal or manipulation of the loose leaves.

Minutes of Annual General Meeting:

Minutes should contain:

The Record of appointment of the Chairperson of the Meeting.
The fact that certain registers, documents and qualifications, observations or comments, if any, in the Auditor’s Report and Secretarial Audit Report, were available for inspection.
The number of members present in person including representatives.
The Record of presence of Quorum.
The number of proxies and the number of shares represented by them.
The presence of the Chairpersons of the Audit Committee, Nomination and Remuneration Committee and Stakeholders Relationship Committee or their authorised representatives.
The presence if any, of the Secretarial Auditor, the Auditors, or their authorised representatives, the Court/Tribunal appointed observers or scrutinizers.
Reading of the notice of the Meeting.
Reading of qualifications, observations or comments on the financial statements or matters which have any adverse effect on the functioning of the company, as mentioned in the reports of the Secretarial Auditors and Auditors.
Summary of the opening remarks of the Chairperson.
Summary of the clarifications provided on various Agenda Items.
In respect of each resolution, the type of the resolution, the names of the persons who proposed and seconded and the majority with which such resolution was passed. In case voting by Electronic Mode was made available, the name of the scrutinizer appointed and summary of the scrutinizer’s Report should also be recorded.

Introduction

XBRL (eXtensible Business Reporting Language) is a language for the electronic communication of business and financial data which is revolutionizing business reporting around the world. It provides major benefits in the preparation, analysis and communication of business information. It offers cost savings, greater efficiency and improved accuracy and reliability to all those involved in supplying or using financial data.

Statutory Requirement – Applicability of XBRL Filing with Registrars:

Below mentioned class of companies shall file their financial statements and other documents under section 137 of the Companies Act, 2013 with the Registrar in e-form AOC-4 XBRL:

All public companies listed in a stock exchange in India and their Indian subsidiaries.
All companies with a turnover of Rs 100 crores or more
All companies with a paid-up capital of Rs 5 crores or more

Documents Required